DEPARTMENT:Business Operations

REPORTS TO: Managing Director, Business Operations, Kyle Blondé

LOCATION: Central West End in St Louis, MO

SCHEDULE: 40 hours per week, may require additional hours during peak season

TRAVEL:Not Required

ABOUT GLOBAL EVENTO

Global Evento is the leading luxury corporate gifting agency. We specialize in finding and distributing highly desirable products and experiences for organizations’ important clients, employees and customers. Our mission is to provide customers with unmatched service, creativity and value through corporate gifting and gift experiences both onsite and virtually.

GLOBAL EVENTO BOOKKEEPER

We are looking for an experienced, detail-oriented and highly organized Bookkeeper to join our team. This person will be responsible for maintaining accurate financial records, AR/AP, assisting with payroll and tax preparation, and supporting the overall financial health of the organization.

KEY RESPONSIBILITIES

Financial Recordkeeping & Reporting

• Record all financial transactions including sales, purchases, and payroll into accounting software (QuickBooks Online).
• Maintain ledgers, journals, and other accurate financial records.
• Reconcile bank and credit card statements monthly to ensure accuracy and identify discrepancies.
• Prepare financial reports such as balance sheets, income statements, and cash flow statements.

Accounts Payable (AP) Management

• Manage vendor invoices and ensure timely payments via ACH and other methods.
• Maintain accurate records of payments and outstanding bills.

  Accounts Receivable (AR) Management

• Track customer invoices and payments, following up on outstanding balances.
• Ensure records are updated regularly and accurately.

Payroll and Tax Support

• Support the preparation and filing of tax returns, ensuring compliance with applicable regulations.
• Assist with end-to-end payroll processing, including calculating hours worked, deductions, bonuses, commissions, and applicable taxes for all employee types (full-time, part-time, and contractors); experience with Gusto preferred.
• Manage the onboarding process in the payroll system for new hires across all employment categories.
• Process and reconcile 401(k) contributions with the financial institution, ensuring timely and accurate allocations.
• Manage business registrations and oversee payments to state entities, ensuring compliance with local requirements.
• Support the preparation and timely filing of payroll-related tax returns, maintaining compliance with federal, state, and local regulations.

Budgeting and Forecasting

• Support the preparation of annual budgets and assist with financial forecasting activities.
• Monitor actuals versus budgeted figures and report variances.

  Customer and Vendor Interaction

• Communicate with customers and vendors regarding billing, payments, and financial inquiries.
• Provide excellent customer service and timely issue resolution.

General Administrative Duties

• Perform accurate and timely data entry.
• Organize and maintain electronic and paper financial files

QUALIFICATIONS

• Associate's degree in accounting or related field. Certified Bookkeeper Preferred. Equivalent work experience may apply.
• Candidates with experience in entrepreneurial / small business preferred.
• Solid understanding of GAAP and general accounting practices.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Experience with payroll software (Gusto preferred).
• Knowledge of U.S. tax regulations.
• Ability to manage multiple priorities and meet deadlines.
• Excellent computer skills, knowledge of Google Suite and Microsoft Office products preferred & ability to learn new technology quickly. Particularly, knowledgeable of Microsoft Excel and data manipulation.

SUCCESSFUL CHARACTERISTICS

• Highly organized with great attention to detail
• Customer service oriented
• Process-driven, self-motivated and works well under pressure
• Desire to take ownership and a quick learner
• Able to manage multiple partners, clients and projects simultaneously
• Wants to be a part of a highly motivated, growing company

BENEFITS

Stipends

• $50 monthly cell phone stipend
• $50 monthly WiFi stipend

401(k)

• 3% employer match after 5 months of full-time employment

Medical

• 60% of health insurance premiums covered by the company. Coverage begins the first of the month after 60 days of employment (i.e., Sept 1, 2024, for June start)
• Optional vision and dental plans available at employee expense

Vacation

• 3 weeks of vacation annually (prorated based on start date)

APPLICATION PROCESS

Interested candidates should submit a resume, cover letter and any other relevant materials, to Kyle Blondé at [email protected].

CLICK HERE to apply!